Retreat: Things to Know

There are a lot of things you may want to know and that will make your trip to New Orlean as smooth and rewarding as a fresh beignet. Read on to see about things to pack, going green, plans for recommended locations, and more. Elsewhere in these pages and included in our Retreat Links menu on each page, you will also see other information on the hotel, transportation, schedule, and more. Don't see it? Please ask,

Who Should Attend Registration and Invoicing The Big Easy: Just for You
Volunteers Needed Going Green: Bags, Lanyards, Paper Card Stock
Weather and Wear Be Safe Late Nite


Who Should Attend

The Agents and Managers Retreat welcomes all those involved in the profession of producing and presenting touring performing artists, regardless of membership status with NAPAMA. The Retreat is especially designed for what some would call the "selling" side of the field such as agents, managers, producers, and invidual professional touring artists and acts. This would include any staff members or others associated with this aspect of performing arts as well as students looking towards a career in touring of the performing arts.

For presenters, the Retreat offers the opportunity to better understand the business from the agent/manager/artist perspecitive. Through listening to and participatng in discussions and presentations geared to those involved in tour production and promotion throughout the Retreat, the presenter and any related personnel, will also benefit from a different type of networking usually not experienced at booking conferences.

And remember that the Retreat is designated as a "no sales" zone, allowing for the open discussion of issues without the pressure of selling acts.

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Registration and Invoicing

  • As a Member: If you are a Member, just go to registration and it should come up with your username and password. If not, just follow the prompts on how to recover that information. If you have never signed in before, you may have to go through those extra steps.
  • As a Non-Member: If you are not a member, you can join now and save $50 off your registration. If you do not wish to become a member at this time, you can easily register as a Guest on the registration page.
  • Member Registering Other Members: If you are a Member and wish to register another Member such as an associate, you can do so by adding them to your cart. This is handy if you are part of an organizational membership and wish to put it all in one cart. The issue we have found, however, is that some associates in an organization are not listed as members and depends on how you joined originally. If you feel this is in error, please contract Hank (Retreat Director) to do some investigating. Any information such as confirming email you may have as to your last renewal would be helpful.
  • Registering Non-members: Whether or not you are a member, you can register non-member guests by adding them to your cart.
  • Guest Meals: A registration includes your meals as stated on the registration pages. However, if a guest is joining you in New Orleans but is not registering for the Retreat, they are welcome to join us for any meals and you can add that to your cart when registering or anytime up to May 20. There is a Monday only guest meal price of $75(breakfast and lunch)  and full retreat price of $150 (reception, 2 breakfasts, 2 lunches). If you have already registered, you can add guest meals in our catalog for the Retreat.
  • Invoicing: If you need to pay by check or be invoiced, follow and complete the registration process. When you reach the payment page, click the "Bypass Payment" button near the top left of the page. You will then be direcdted to an invoice page, which you can print (or print as a PDF). Information on where to send the check, payable to "NAPAMA," is at the bottom of that invoice. The invoice will also be sent to your email address on file.

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The Big Easy: Just For you

We will be adding a section before the Retreat of recommended places to visit and any special discounts or activities we have arranged for registrants. We can tell you now that it's going to be extensive, so you may seriously want to consider staying extra nights and making a vacation out of it—Retreat and Retreat some more. Remember that, as rooms are available, the Hilton St. Charles is offering our same low $139 a night for three days prior and three days post the Retreat.

We are gathering information from people who know the city and know our group. We are also working with the visitor's bureau—New Orleans & Compnay—and others to pin point restaurants, entertainment, attractions, and landmarks. So stay tuned. We will be unveliing that custom list sometime by around the beginning of April.

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Volunteers Needed

We will be utilizing several volunteers before and during the Retreat. If you can help, let us know. We could use assistance with the following;

  • Blogging about NOLO and the Retreat February through May
  • Retreat Photographer
  • Hosting Planned Excursions (A river boat trip, museum visit, ghost tour, or other ideas)
  • Hosting Planned Activities (morning Yoga, walks, group dance, warm ups, or other ideas)
  • Hosting a Late Night Event
  • Hosting a Dine-Around
  • Help During Registration
  • Reminder Calling February through April
  • General Assistance During Retreat

If you registered and marked this on your form, we will be in touch. Or you can email Hank Knerr, Retreat Director.

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Going Green

Bring Your Bag and Lanyard: We all have a small stash at home of conference memories. So, to keep it green and save us a bit of cash, bring your favorite lanyard along, and we will provide both the name tag to put in it and the Mardi Gras beads to dress it all up. Then, while you are packing, include a conference bag—and maybe one for a a forgetful friend—and we will provide the goods to put in it.

Materials Online: We will post everything you need to know on our website so we can cut down on paper as much as possible. So, bring your laptop or other mobile device to the sessions and take advantage of the complimentary WiFi at the Hilton St. Charles.

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Card Stock

Another item on your packing list has to be plenty of business cards. As we know, it's a great way to keep your Rolodex (anyone still use one of those?) up to date. And with the right technology on your smartphone, just aim, click, and send it right to your contact list. Plus, you will need one for the bowl that will be used to provide a few surprises over our three days.

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Weather and Wear

The weather in New Orleans at the end of May and early June tends to be on the hot side with humidity on the rise but weeks away from peak. The average high is 84F/29C and low is 72F/22C. So, although you may be tempted to dress in Mardi Gras style, you will be more comfortable in casual wear. Walking shorts and lighter outfits will certainly be welcome on those warm days. And pack some rain gear just in case as well as maybe a light sweater and long pants for the air-conditioned meeting rooms and restaurtants.

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Be Safe

Reports from the ground is that the area around the hotel is considered safe as is the walk to the French Quarter and the Riverwalk. But like most large cities, people are advised to be completely aware of one's surroundings, keep their possessions secure, and walk in pairs or groups at night.

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Late Night

Each night, we will select a nearby bar where we can carry on conversations, get to know each other better, and enjoy the city. Some of our best memories and best ideas come out of this time together. If you would like to join, we will start at 10:30 p.m. and continue until the group disperses or the bar closes, whichever comes first. Locations and hosts will be posted at least a couple weeks prior to the Retreat. If you would like to volunteer as a host or know a good location within quick walking distance of the Hilton St. Charles, email your Retreat Director, Hank Knerr

Sunday, May 31, 10:30 p.m. to ? Host: Your Name Here? Location TBD Pic
Monday, June 1, 10:30 p.m. to ? Host TBD Location TBD Pic
Tuesday, June 2, 10:30 p.m. to ? Host TBD Location TBD Pic


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