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Retreat: Schedule

Preliminary Schedule

All activities are subject to change and adjustment as we respond to your needs and the realities of any health mandates that may apply. More details will be provided as plans are finalized. If you have any questions, please email your Retreat director.







Saturday, May 15



For those arriving early, which we certainly encourage, we will provide options for excursions and activities as well as 2-3 optional facilitated group activities for you to enjoy. Remember that you get the same hotel rate for three nights on either side of the Retreat dates, while rooms remain available.


Board of Directors Meeting

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Sunday, May 16



Board of Directors Meetings


Pre-treat: Morning options, excursions, tours, etc

12:30-5:30 p.m.


1:30-2:30 p.m.

Welcome and Hot Topic: As we get closer to the Retreat, we will finalize this session and focus our time on a current and pressing topic that needs to be addressed.

3:00 p.m.

This is the official check-in time for the hotel. However, early check in may be available through arrangement directly with the front desk. If your room is not ready when you arrive, there will be plenty of space in our first meeting room to keep your luggage, starting at 12:30 p.m.

2:45-4:30 p.m.

Learning Professional Development, Networking, Sharing.

4:30-5:30 p.m.

Reception: Get to know each other a little bit more with beer, wine, soft drinks, and light refreshments, then make your dinner plans and head out for the night life.

10:30 p.m.

Late night at … We will designate a place to meet up for those who wish to congregate and continue conversations.

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Monday, May 17
8:00 a.m. - 12:00 noon Registration
9:00-10:00 a.m. Koffee Klatch 1: Hot Breakfast, Optional Topics Tables
10:00 a.m.-12:30 p.m. Learning: Professional Development, Networking, and Sharing: Topics and Leaders will remain flexible to assure timely and critical issues are addressed.
12:30-1:30 p.m. A Catered Lunch
1:30 p.m. Smile! Gather for for our traditional "class photo."
1:45-3:15 p.m. Learning: Professional Development Continues
3:15-7:30 p.m. Mid-Treat—excursions on your own to explore NOLA. We will provide iinks to a variety of suggestions.
7:30 p.m. Dine-Arounds: This is a great way to explore the expansive food scene in New Orleans with new and old friends. We will have a variety of restaurants specially chosen and hosted by a colleague. Check back in the spring for the selected nearby locations.
10:30 p.m. Late night at … We will designate a place to meet up for those who wish to congregate and continue conversations.

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Tuesday, May 18


8:00-10:00 a.m.


9:00-10:00 a.m.

Koffee Klatch 2: Breakfast, Optional Topics Tables

10:00 a.m.-12:00 noon

Learing Around the Tables: Colleagues will lead a variety of presentations and topics suggested by your surveys and reviews. Between two rounds, select a couple topics to pick up valuable ideas and share common interests and concerns.

12:00-1:30 p.m.

Working Boxed Lunch: Takeaways, Runaways, Layaways, Giveaways, and Getaways. This will be the session that brings everything together, allows for some NAPAMA business, shares your thoughts and ideas, and leaves a few lucky participants with some special giveaways (must be present to win!).

1:30-1:45 p.m.

A Surprise: A hotel staff member will show you a part of the hotel that is rarely seen by guests. Whatever you call it, you will be awestruck, so stick around a bit if you can.

1:30 p.m. on

Post-Treat: Taking advantage of our special hotel rate and staying in town? We will have a wide range of suggestions for you to consider as you further explore The Big Easy or return to that favorite shop or restaurant.

2:00 p.m.

Late Check Out, at no charge, has been arranged for all Hlton Retreat guests. No need to rush in the morning!

7:30 p.m. (approx.)

Board Dine-arounds. This night will be loosely planned, so don't be shy. Just ask around as plans will surely be spontaneous.

10:30 p.m.

Late night at … We will designate a place to meet up for those who wish to congregate, joining some Board members sticking around for their morning meeting and others who are extending their stays.

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Wednesday, May 19


8:30 a.m.-12:00 noon

Board of Directors Meetings

1:00 p.m.

Late check out, at no additionall charge, has been arranged for all Hilton Retreat guests.

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